2019 Vendor Application Details

 

Our 2019 TGTRRR event is now even bigger than before!

 

We have entertainment scheduled for both Friday and Saturday (race day).

Vendors may attend on Friday only, Saturday only or on Friday and Saturday.

Rates for each option are shown below.

 

We’re expecting a fantastic turnout for The Great Trent River Raft Race in 2019 and we’ll have a very limited number of Vendor spaces available, so get your applications in fast!

If you would like to be a vendor at the event then you must submit a completed application and signed agreement and be selected through a committee approval process.

Prime space is limited, so we advise that applications are submitted as early as possible.

The Great Trent River Raft Race committee will limit duplication amongst Vendors whenever possible to create an interesting variety of choices for our visitors and a more profitable event for everyone.

Vendor Application Details for Friday’s Concert

Booth Sizes:

10’ x 20’ for Food Vendors

10’ x 10’ for Arts & Crafts and Commercial Vendors

10’ x 10’ for Non-Profit 501(c)3.  Non-profits cannot sell any consumable products

Booth Fees:

$75 for New Bern Area Chamber of Commerce Members

$100 for Non-Chamber Members

$35 for Non-Profits

$25 additional for Electric Power

Participants must furnish their own tents, tables and chairs, and your booth must be staffed throughout the entire day.

Registration:

  • Read the Vendor Agreement Form and complete the Online Vendor Application below
  • We will process the application and notify you via email of acceptance status no later than 2 weeks after the completed application has been received. Deadline for applications is midnight on Sunday June 2, 2019.
  • If your Vendor Application is accepted, you will be emailed payment information.  Payments must be received no later than 5pm on Wednesday June 5, 2019.  Credit Cards are accepted via phone, email, mail, or in-person at the New Bern Chamber of Commerce office. Checks will be accepted via mail or in-person at the New Bern Chamber office.
  • Setup / check-in begins at 2 pm on Friday June 21st, and you will be notified of your booth space by 9pm on Wednesday June 19th. All Vendors must be set up by 4:30pm.
  • Option for Electric Service is available on the registration form.  You must provide your own electrical cord (minimum of 50 ft.)  Please notify us of the amps needed and type of cord.
  • Vendors must furnish their own tents, tables, and chairs, and your booth must be staffed throughout the entire day.
  • Vendors may not pull down early on event day (10:30 pm)
  • Vendors may NOT sell beverages of any kind. Exceptions: Specialty Beverage Vendors. Food vendors may purchase bottles of water, Pepsi and Diet Pepsi from the Chamber of Commerce at a cost of $1.00 each and must be sold for $1.00 each as a convenience to your customers.  Beer, Wine, Bottled Water, Pepsi and Diet Pepsi will be sold at special “beverage only” locations by the Chamber of Commerce volunteers.
  • Vendors that are not on premises by 4:00 pm on Friday, June 21, 2019 will be subject to forfeiture of fee at the sole discretion of the New Bern Area Chamber of Commerce.

Vendor Application Details for Saturday’s Raft Race

Booth Sizes:

10’ x 20’ for Food Vendors

10’ x 10’ for Arts & Crafts and Commercial Vendors

10’ x 10’ for Non-Profit 501(c)3.  Non-profits cannot sell any consumable products

Booth Fees:

$75 for New Bern Area Chamber of Commerce Members

$100 for Non-Chamber Members

$35 for Non-Profits

$25 additional for Electric Power

Participants must furnish their own tents, tables and chairs, and your booth must be staffed throughout the entire day.

Registration:

  • Read the Vendor Agreement Form and complete the Online Vendor Application below.
  • We will process the application and notify you via email of acceptance status no later than 2 weeks after the completed application has been received. Deadline for applications is midnight on Sunday June 2, 2019.
  • If your Vendor Application is accepted, you will be emailed payment information.  Payments must be received no later than 5pm on Wednesday June 5, 2019.  Credit Cards are accepted via phone, email, mail, or in-person at the New Bern Chamber of Commerce office. Checks will be accepted via mail or in-person at the New Bern Chamber office.
  • Setup / check-in begins at 8:00 am on the morning of the event, and you will be notified of your booth space by 9pm on Thursday June 20th. All Vendors must be set up by 9:30am.
  • Option for Electric Service is available on the registration form.  You must provide your own electrical cord (minimum of 50 ft.)  Please notify us of the amps needed and type of cord.
  • Vendors must furnish their own tents, tables, and chairs, and your booth must be staffed throughout the entire day.
  • Vendors may not pull down early on event day (4:30 pm)
  • Vendors may NOT sell beverages of any kind. Exceptions: Specialty Beverage Vendors. Food vendors may purchase bottles of water, Pepsi and Diet Pepsi from the Chamber of Commerce at a cost of $1.00 each and must be sold for $1.00 each as a convenience to your customers.  Beer, Wine, Bottled Water, Pepsi and Diet Pepsi will be sold at special “beverage only” locations by the Chamber of Commerce volunteers.
  • Vendors that are not on premises by 9:00 am on Saturday, June 22, 2019 will be subject to forfeiture of fee at the sole discretion of the New Bern Area Chamber of Commerce.

Vendor Application Details for BOTH Friday’s Concert AND Saturday’s Raft Race

Booth Sizes:

10’ x 20’ for Food Vendors

10’ x 10’ for Arts & Crafts and Commercial Vendors

10’ x 10’ for Non-Profit 501(c)3.  Non-profits cannot sell any consumable products

Booth Fees:

$100 for New Bern Area Chamber of Commerce Members

$150 for Non-Chamber Members

$50 for Non-Profits

$25 additional for Electric Power

Participants must furnish their own tents, tables and chairs, and your booth must be staffed throughout the entire day.

Registration:

  • Read the Vendor Agreement Form and complete the Online Vendor Application below.
  • We will process the application and notify you via email of acceptance status no later than 2 weeks after the completed application has been received. Deadline for applications is midnight on Sunday June 2, 2019.
  • If your Vendor Application is accepted, you will be emailed payment information.  Payments must be received no later than 5pm on Wednesday June 5, 2019.  Credit Cards are accepted via phone, email, mail, or in-person at the New Bern Chamber of Commerce office. Checks will be accepted via mail or in-person at the New Bern Chamber office.
  • Setup / check-in begins at 2:00 pm on Friday and 8:00 am on Saturday. You will be notified of your booth space by 9pm on Thursday June 20th. All Vendors must be set up by 4:30pm on Friday and 9:30am on Saturday.
  • Option for Electric Service is available on the registration form.  You must provide your own electrical cord (minimum of 50 ft.)  Please notify us of the amps needed and type of cord.
  • Vendors must furnish their own tents, tables, and chairs, and your booth must be staffed throughout the entire day.
  • Vendors may not pull down early on event day (10:30pm – Friday and 4:30pm – Saturday).
  • Vendors may NOT sell beverages of any kind. Exceptions: Specialty Beverage Vendors. Food vendors may purchase bottles of water, Pepsi and Diet Pepsi from the Chamber of Commerce at a cost of $1.00 each and must be sold for $1.00 each as a convenience to your customers.  Beer, Wine, Bottled Water, Pepsi and Diet Pepsi will be sold at special “beverage only” locations by the Chamber of Commerce volunteers.
  • Vendors will be required to secure their space against theft, damage and inclement weather.  Overnight security will be provided but the Chamber of Commerce will not be responsible for loss or damage.
  • Vendors that are not on premises by 4:00 pm on Friday June 21st and by 9:00 am Saturday, June 22, 2019 will be subject to forfeiture of fee at the sole discretion of the New Bern Area Chamber of Commerce.

Event Day

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Hour(s)

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Second(s)

Vendor Agreement Terms

This agreement may not be assigned to any other party, nor may the space or location be shared with any other party or vendor without the express written approval of the New Bern Area Chamber of Commerce.

Concert Vendors must be on premises by 4:00 pm on Friday June 21, 2019

Race Vendors must be on premises by 9:00 am Saturday, June 22, 2019

Failure to be present at the above times may place you subject to forfeiture of fee(s) at the sole discretion of the New Bern Area Chamber of Commerce.

The Vendor, including all of its owners, agents, employees or assigns, hereby releases and waives any and all claims for personal injury, product liability, theft, breakage, or other damage against the New Bern Area Chamber of Commerce, its agents, board members, officers, staff, and assigns, from or otherwise pertaining to the vendor space described herein, and Vendor expressly assumes the risk of rain, wind, lightning and other weather related elements on Friday, June 21, 2019 and/or Saturday, June 22, 2019.

The New Bern Area Chamber of Commerce expressly disclaims any obligation or representation related to the number of persons attending The Great Trent River Raft Race or the revenue to be derived therefrom.


Please Complete The Application Form Below

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* Check This Box To Acknowledge That You Have Read And Agree To Our Vendor Agreement Terms
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